{"id":29236,"date":"2026-02-10T16:15:57","date_gmt":"2026-02-10T14:15:57","guid":{"rendered":"https:\/\/support.simplbooks.ee\/?post_type=ht_kb&p=29236"},"modified":"2026-02-10T16:17:07","modified_gmt":"2026-02-10T14:17:07","slug":"entering-a-purchase-invoice-warehouse-items","status":"publish","type":"ht_kb","link":"https:\/\/support.simplbooks.ee\/en\/kasutusjuhendid\/entering-a-purchase-invoice-warehouse-items\/","title":{"rendered":"Entering a purchase invoice \u2013 warehouse items"},"content":{"rendered":"

When entering an invoice for the purchase of goods to be recorded in the warehouse, it is recommended that the items<\/a><\/strong><\/span><\/span>read more from these articles<\/span><\/span><\/span><\/span> are added beforehand. A new item can also be added during invoice entry, but this means that the item details will need to be updated afterward. If a larger number of items need to be added, they can also be imported<\/a><\/span><\/span>read more about item import here<\/span><\/span><\/span><\/span> into the program.<\/p>\n

Add a new purchase invoice by starting with the supplier and general invoice details. On the invoice lines it is essential to select the item first.<\/p>\n

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    \n
  1. Item<\/strong> \u2013 select the item first.<\/li>\n
  2. Account<\/strong> \u2013 a warehouse account used to track the purchase price of goods. This is automatically filled based on the item card data.<\/li>\n
  3. Description<\/strong> \u2013 information from the “Name” field on the item card.<\/li>\n
  4. Quantity<\/strong> \u2013 purchased quantity.<\/li>\n
  5. Sum <\/b>\u2013 total sum for the line. The lower section of the field displays the unit price.<\/li>\n<\/ol>\n

    When the necessary items have been added to the purchase invoice and the invoice is saved, the system automatically generates an inventory income<\/strong>. The income document number(s) can be seen on the “Inventory transaction<\/strong>” panel. In this example, the purchase invoice includes items with different inventory accounts and accordingly, the intakes are assigned to different warehouses.<\/p>\n

    \"\"<\/a><\/p>\n

    \u25cf<\/span> <\/strong>When entering a purchase invoice for warehouse goods acquired within the EU<\/strong>, special attention must be paid to the VAT type and adjustments to the VAT statement settings (when adding the first intra-community inventory purchase invoice). More detailed information can be found in the guide Intra-community accounting purchases \u2013 warehouse goods<\/a>.<\/p>\n

    If you have any additional questions, please write to us at support@simplbooks.ee<\/a><\/em><\/p>\n\n\n

    <\/p>\n","protected":false},"author":426,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht_kb_category":[964,179],"ht_kb_tag":[556,642,552,661],"class_list":["post-29236","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-purchase","ht_kb_category-warehouse","ht_kb_tag-invoice","ht_kb_tag-items","ht_kb_tag-purchase","ht_kb_tag-warehouse"],"_links":{"self":[{"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb\/29236","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb"}],"about":[{"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/users\/426"}],"replies":[{"embeddable":true,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/comments?post=29236"}],"version-history":[{"count":12,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb\/29236\/revisions"}],"predecessor-version":[{"id":40362,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb\/29236\/revisions\/40362"}],"wp:attachment":[{"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/media?parent=29236"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb_category?post=29236"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb_tag?post=29236"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}