{"id":33097,"date":"2025-09-23T13:33:09","date_gmt":"2025-09-23T10:33:09","guid":{"rendered":"https:\/\/support.simplbooks.ee\/?post_type=ht_kb&p=33097"},"modified":"2025-09-23T13:41:45","modified_gmt":"2025-09-23T10:41:45","slug":"how-to-enter-data-when-the-client-supplier-is-from-abroad","status":"publish","type":"ht_kb","link":"https:\/\/support.simplbooks.ee\/en\/kasutusjuhendid\/how-to-enter-data-when-the-client-supplier-is-from-abroad\/","title":{"rendered":"How to fill in details for a foreign client or supplier"},"content":{"rendered":"

Partners -> Clients and suppliers<\/strong><\/p>\n

In the case of a foreign client or supplier, the data must be entered manually, as this information cannot be loaded directly from registers.<\/p>\n

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<\/span>Main details<\/strong><\/div>
\n

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If the client\/supplier is from an EU member state, it is important to complete the company name<\/strong> and VAT number<\/strong> fields in the main details<\/strong> section (the validity can be verified on the European Commission\u2019s website<\/a>). Enter the VAT number<\/strong> in the field without spaces<\/strong>.<\/p>\n

If the client\/supplier is from outside the EU<\/strong>, the VAT number field should be left blank, and the other settings should be completed in the same way.<\/p>\n

<\/div>\n

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To add a company name, type the name and click \u201cAdd new\u201d on the line with the plus sign.<\/p>\n<\/div><\/div>\n

<\/span>Detailed information<\/strong><\/div>
\n

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For detailed information<\/strong>, at minimum the \u201cStreet address\u201d and \u201cCountry\u201d fields should be filled in (the country is important for intra-Community supply declarations). It is also useful to add an email address, which will be offered by default when sending messages to the client\/supplier.<\/p>\n<\/div><\/div>\n

<\/span>Client\/supplier settings<\/strong><\/div>
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In the settings section, it\u2019s helpful to set up the following:<\/strong><\/p>\n

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  1. Invoice due date<\/strong> in days is set by default in the environment settings. If you want to assign a different due date for a specific client, enter the number of days here.<\/li>\n
  2. In the purchase invoice due date<\/strong> in days field, you can enter the default payment term for invoices related to this supplier.<\/li>\n
  3. Here you can set the default language<\/strong> for the client, which will be used for the invoice PDF. The available languages can be modified under Environment settings.<\/li>\n
  4. If you want to use a different invoice template<\/strong> than the default when sending invoices to a client, you can link a specific template here. This will be used when creating a new invoice.<\/li>\n
  5. For intra-Community sales<\/strong> (EU sales), select the VAT type 0% EU sales of goods<\/strong> or 0% EU sales of services<\/strong>. For non-EU clients<\/strong>, select 0% Goods export<\/strong> or 0% Services export<\/strong>.<\/li>\n
  6. For intra-Community purchases<\/strong> (EU purchases), choose the VAT type 0% EU purchased services <\/strong>or 0% EU purchased goods<\/strong>. For non-EU suppliers<\/strong>, select 0% Import<\/strong>.<\/li>\n
  7. The receivables account <\/strong>does not need to be specified if you record all receivables from clients under a single account (1210 Trade receivables).<\/li>\n
  8. The liabilities account<\/strong> does not need to be specified if you record all payables to suppliers under a single account (2310 Trade creditors).<\/li>\n
  9. Assigning a cost account<\/strong> makes entering purchase invoices easier: when you select the supplier, the related cost account is filled in automatically. If needed, you can still change the account on the invoice.<\/li>\n<\/ol>\n<\/div><\/div>\n<\/div>\n

    If you have any additional questions, please write to us at\u00a0support@simplbooks.ee<\/a><\/em><\/p>\n","protected":false},"author":426,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht_kb_category":[171],"ht_kb_tag":[849,837,854,850,855,851,852,827,848],"class_list":["post-33097","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-partners","ht_kb_tag-abroad","ht_kb_tag-client","ht_kb_tag-clients-and-suppliers","ht_kb_tag-eu","ht_kb_tag-main-details","ht_kb_tag-non-eu","ht_kb_tag-outside-eu","ht_kb_tag-partners","ht_kb_tag-supplier"],"_links":{"self":[{"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb\/33097","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb"}],"about":[{"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/users\/426"}],"replies":[{"embeddable":true,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/comments?post=33097"}],"version-history":[{"count":31,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb\/33097\/revisions"}],"predecessor-version":[{"id":34767,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb\/33097\/revisions\/34767"}],"wp:attachment":[{"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/media?parent=33097"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb_category?post=33097"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb_tag?post=33097"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}