{"id":33498,"date":"2025-09-22T17:31:05","date_gmt":"2025-09-22T14:31:05","guid":{"rendered":"https:\/\/support.simplbooks.ee\/?post_type=ht_kb&p=33498"},"modified":"2026-10-27T12:26:24","modified_gmt":"2026-10-27T10:26:24","slug":"accounts","status":"publish","type":"ht_kb","link":"https:\/\/support.simplbooks.ee\/en\/kasutusjuhendid\/accounts\/","title":{"rendered":"Accounts"},"content":{"rendered":"

Accounting -> Accounts<\/strong><\/p>\n

SimplBooks includes a predefined chart of accounts, which you can adjust to match your company\u2019s specific requirements. After adding a new account, check in the account list whether the account is linked to the required reports. If the link is missing or incorrect, you can make the necessary changes in the settings of the relevant report.<\/p>\n

\"\"<\/a><\/p>\n\u25cf<\/span> Accounts are divided as follows:<\/strong><\/p>\n

1<\/strong>xxx – Balance sheet accounts (assets)
\n2<\/strong>xxx – Balance sheet accounts (liabilities)
\n3<\/strong>xxx – Balance sheet accounts (equity)
\n4<\/strong>xxx – Profit and loss statement accounts (income)
\n5<\/strong>xxx-6<\/strong>xxx – Profit and loss statement accounts (expenses)<\/p>\n

The 9<\/strong>xxx series can be used for creating off-balance-sheet clearing accounts. Keep in mind that the balance of these accounts must always be zero by the end of the day; otherwise, the balance sheet will not balance.<\/p>\n\u25cf<\/span> The number of items per page can be selected from the dropdown menu above the list, but this selection is not saved. The default length of different lists in the environment can be set under Environment Settings -> General settings<\/a><\/span><\/span>section 2 in the guide<\/span><\/span><\/span><\/span>.<\/p>\n\u25cf<\/span> The list of accounts can be exported by clicking the “Export”<\/strong>\u00a0button.
\nIn the window that opens, select the export format.<\/p>\n

\"\"<\/a><\/p>\n

\n
<\/span>Editing an existing account<\/strong><\/div>
\n\u25cf<\/span> Find the account you want to edit in the list and click on it.<\/p>\n

\"\"<\/a><\/p>\n\u25cf<\/span> Select “Edit account<\/strong>” from the Actions<\/strong> menu.<\/p>\n

\"\"<\/a><\/p>\n\u25cf<\/span> Account data fields<\/strong><\/p>\n

\"\"<\/a><\/p>\n

    \n
  1. Account code<\/strong> – the first digit indicates the type of account.We recommend keeping the existing account codes unchanged.<\/li>\n
  2. Account name<\/strong> – in the environment’s default language.<\/li>\n
  3. If you change the account name, also update its translations<\/strong>. System-created accounts already include translations.<\/li>\n
  4. To deactivate an account, click the green button in the Active<\/strong> field.
    \n    \"\"<\/a><\/li>\n
  5. Save account<\/strong> – to confirm the changes made; <\/span>Cancel<\/strong> –\u00a0to discard the changes.<\/span><\/li>\n<\/ol>\n<\/div><\/div>\n
    <\/span>Adding a new account<\/strong><\/div>
    \n\u25cf<\/span> Start by selecting an appropriate account number based on the nature of the account you are creating.<\/p>\n

    Example<\/em><\/p>\n

    You want to record different utility costs under separate accounts. By default, all utility costs are recorded under account 5220. In the profit and loss statement, the new account should appear under miscellaneous operating expenses, just like account 5220. Therefore, we\u2019ll create a new account with a number close to the existing one, for example, 5221.<\/p>\n

    First, make sure that account number 5221 is not already in use.<\/p>\n

    Enter the account number in the search field.<\/p>\n

    \"\"<\/a><\/p>\n

    We can see that there is no account with this number in the system yet, so it can be used to create a new account.<\/p>\n\u25cf<\/span> Click the “New account<\/strong>” button.<\/p>\n

    \"\"<\/a><\/p>\n

      \n
    1. Account code<\/strong> \u2013 enter the code here (5221)<\/li>\n
    2. Account name <\/strong>(in English)<\/li>\n
    3. Add translations for the account name if the environment is also used in languages other than English.<\/li>\n
    4. Active must be turned on for the new account.
      \n      \"\"<\/a><\/li>\n
    5. Save account<\/strong> \u2013 to confirm the added account.<\/li>\n<\/ol>\n\u25cf<\/span> If the added account number falls within the account range specified in the report settings, the corresponding report label will appear in the account list. In this example (5221), the account should appear in the profit and loss statement. All accounts are automatically shown in the turnover statement.<\/p>\n

      \"\"<\/a><\/p>\n

      In this example, no changes are needed in the profit and loss statement settings because account 5221 falls within the account range specified for the relevant report line.<\/p>\n

      If you need to make changes in the report settings, you can find more information in the guide How to change the settings for preparing the main accounting reports?<\/a><\/p>\n<\/div><\/div>\n

      <\/span>Adding account numbers with more than four digits<\/div>
      \n

      If needed, you can also add account numbers with 5 to 8 digits. When configuring reports, keep in mind that longer account numbers must not simply be added to the end of a range of four-digit accounts.<\/p>\n

      The new accounts must be added separately from the default account range, using a comma. For example, if you create accounts 525011, 525012, 525013, they can be entered as a separate range in the report settings.<\/p>\n

      For example, the setting can be: 5200:5580, 525011:525013.<\/p>\n

      \"\"<\/a><\/p>\n<\/div><\/div>\n<\/div>\n

      If you have any additional questions, please write to us at\u00a0support@simplbooks.ee<\/a><\/em><\/p>\n","protected":false},"author":426,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht_kb_category":[175],"ht_kb_tag":[888,887,860,889],"class_list":["post-33498","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-accounting","ht_kb_tag-account","ht_kb_tag-accounts","ht_kb_tag-new","ht_kb_tag-new-account"],"_links":{"self":[{"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb\/33498","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb"}],"about":[{"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/users\/426"}],"replies":[{"embeddable":true,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/comments?post=33498"}],"version-history":[{"count":25,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb\/33498\/revisions"}],"predecessor-version":[{"id":42272,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb\/33498\/revisions\/42272"}],"wp:attachment":[{"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/media?parent=33498"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb_category?post=33498"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb_tag?post=33498"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}