{"id":33498,"date":"2025-09-22T17:31:05","date_gmt":"2025-09-22T14:31:05","guid":{"rendered":"https:\/\/support.simplbooks.ee\/?post_type=ht_kb&p=33498"},"modified":"2025-09-22T17:31:05","modified_gmt":"2025-09-22T14:31:05","slug":"accounts","status":"publish","type":"ht_kb","link":"https:\/\/support.simplbooks.ee\/en\/kasutusjuhendid\/accounts\/","title":{"rendered":"Accounts"},"content":{"rendered":"

Accounting -> Accounts<\/strong><\/p>\n

SimplBooks includes a predefined chart of accounts, which you can adjust to match your company\u2019s specific requirements. When adding new accounts, make sure to link them to the appropriate reports.<\/p>\n

\"\"<\/a><\/p>\n\u25cf<\/span> Accounts are divided as follows:<\/strong><\/p>\n

1<\/strong>xxx \u2013 Balance sheet accounts (assets)
\n2<\/strong>xxx \u2013 Balance sheet accounts (liabilities)
\n3<\/strong>xxx \u2013 Balance sheet accounts (equity)
\n4<\/strong>xxx \u2013 Profit and loss statement accounts (income)
\n5<\/strong>xxx\u20136<\/strong>xxx \u2013 Profit and loss statement accounts (expenses)<\/p>\n

The 9<\/strong>xxx series can be used for creating temporary clearing accounts.. Keep in mind that the balance of these accounts must always be zero by the end of the day; otherwise, the balance sheet will not balance.<\/p>\n\u25cf<\/span> The number of items per page can be selected from the dropdown menu above the list, but this selection is not saved. The default list length for the environment can be set under Environment Settings -> General settings<\/a><\/span><\/span>section 2 in the guide, in Estonian<\/span><\/span><\/span><\/span>.<\/p>\n\u25cf<\/span> The list of accounts can be exported by clicking the \u201cExport<\/strong>\u201d button.
\nIn the window that opens, you can choose the format in which the data will be exported.<\/p>\n

\"\"<\/a><\/p>\n

\n
<\/span>Editing an existing account<\/strong><\/div>
\n\u25cf<\/span> Find the account you want to rename in the list and click on it.<\/p>\n

\"\"<\/a><\/p>\n\u25cf<\/span> Select “Edit account<\/strong>” from the Actions<\/strong> button menu.<\/p>\n

\"\"<\/a><\/p>\n\u25cf<\/span> Account data fields<\/strong><\/p>\n

\"\"<\/a><\/p>\n

    \n
  1. Account code<\/strong> \u2013 the first digit indicates the type of account. It is not recommended to change the code of existing accounts.<\/li>\n
  2. Account name<\/strong> \u2013 in the environment’s default language.<\/li>\n
  3. If you change the account name, also update the translations<\/strong>. System-created accounts already include translations.<\/li>\n
  4. To deactivate an account, click the green button in the Active field.
    \n    \"\"<\/a><\/li>\n
  5. Save account<\/strong> \u2013 to confirm the changes made, <\/span>Cancel –\u00a0to discard the changes.<\/span><\/li>\n<\/ol>\n<\/div><\/div>\n
    <\/span>Adding a new account<\/strong><\/div>
    \n\u25cf<\/span> Start by selecting an appropriate account number based on the nature of the account you are creating.<\/p>\n

    Example<\/em><\/p>\n

    You want to record utility costs under separate accounts. By default, all utility costs are recorded under account 5220. In the profit and loss statement, the account should appear under miscellaneous operating expenses, similarly to account 5220. Therefore, we\u2019ll create a new account with a similar number, for example, 5221.<\/p>\n

    First, ensure that account number 5221 is not already in use.<\/p>\n

    Enter the account number in the search field.<\/p>\n

    \"\"<\/a><\/p>\n

    We can see that there is no account with this number in the system yet, so it can be used to create a new account.<\/p>\n\u25cf<\/span> Click the “New account<\/strong>” button.<\/p>\n

    \"\"<\/a><\/p>\n

      \n
    1. Account code<\/strong> \u2013 enter the code here (5221)<\/li>\n
    2. Account name <\/strong>(in English)<\/li>\n
    3. Add translations for account names if the environment is used in languages other than English.<\/li>\n
    4. Active must be turned on for the new account.
      \n      \"\"<\/a><\/li>\n
    5. Save account<\/strong> \u2013 to confirm the changes made.<\/li>\n<\/ol>\n\u25cf<\/span> If the added account number falls within the range specified in the report, the corresponding report label will appear in the account list. In this example (5221), the account should appear in the profit and loss statement. All accounts are automatically shown in the turnover statement.<\/p>\n

      \"\"<\/a><\/p>\n

      The current setting is correct ; the account number is within the range of accounts configured for the profit and loss statement.<\/p>\n

      If you need to make changes in the statement settings, you can find more information in the guide How to change the settings for preparing the main accounting reports?<\/a><\/p>\n<\/div><\/div>\n

      <\/span>Adding account numbers with more than four digits<\/div>
      \n

      If desired, you can also add account numbers with 5 to 8 digits. When setting up reports, keep in mind that such accounts must not be included as a range following other accounts.
      \nNew accounts should be added separated by commas from the default accounts list. For example, if you add numbers 525011, 525012, 525013, you can represent them as a range in the report settings like this: 5200:5580,525011:525013.<\/p>\n

      \"\"<\/a><\/p>\n<\/div><\/div>\n<\/div>\n

      If you have any additional questions, please write to us at\u00a0support@simplbooks.ee<\/a><\/em><\/p>\n","protected":false},"author":426,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht_kb_category":[175],"ht_kb_tag":[888,887,860,889],"class_list":["post-33498","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-accounting","ht_kb_tag-account","ht_kb_tag-accounts","ht_kb_tag-new","ht_kb_tag-new-account"],"_links":{"self":[{"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb\/33498","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb"}],"about":[{"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/users\/426"}],"replies":[{"embeddable":true,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/comments?post=33498"}],"version-history":[{"count":15,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb\/33498\/revisions"}],"predecessor-version":[{"id":34735,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb\/33498\/revisions\/34735"}],"wp:attachment":[{"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/media?parent=33498"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb_category?post=33498"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/support.simplbooks.ee\/en\/wp-json\/wp\/v2\/ht_kb_tag?post=33498"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}