{"id":6165,"date":"2025-01-13T15:06:26","date_gmt":"2025-01-13T13:06:26","guid":{"rendered":"http:\/\/support.simplbooks.ee\/en\/?post_type=ht_kb&p=6165"},"modified":"2025-01-13T15:06:27","modified_gmt":"2025-01-13T13:06:27","slug":"entering-initial-inventory","status":"publish","type":"ht_kb","link":"https:\/\/support.simplbooks.ee\/en\/kasutusjuhendid\/entering-initial-inventory\/","title":{"rendered":"Entering initial inventory"},"content":{"rendered":"

If the company has inventory when adopting new software, you need to enter the initial inventory balance in the software.<\/p>\n\u25cf<\/span> Does your company use a single warehouse or multiple warehouses? By default, two warehouses are already set up and can be found under the menu Warehouse -> Warehouses. If needed, you can add additional warehouses<\/a><\/span><\/span>read here about warehouse accounts and warehouses<\/span><\/span><\/span><\/span>.<\/p>\n\u25cf<\/span> Moving to new software is a good time to review previously created item codes to ensure they still meet your needs or require adjustments. Items<\/strong> can be added individually or imported from a file. You can find more information about items and their types in the guide “Items”<\/a>\u00a0and learn more about importing items<\/strong> in the guide “Importing items”<\/a>.<\/p>\n\u25cf<\/span> When entering the initial inventory balance, it is important to specify the cost price. This ensures that the system generates a correct entry for the cost of goods sold (COGS) when the goods are sold.<\/p>\n\u25cf<\/span> The initial stock balance can be entered manually<\/strong> or imported<\/strong> from a CSV file.<\/p>\n

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<\/span>Manually entering the initial inventory balance<\/div>
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Warehouse -> Warehouses<\/strong><\/p>\n

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Select the warehouse from the list where you want to enter the initial stock. After opening the warehouse, you will find the option “Enter initial stock<\/strong>” under the “Actions<\/strong>” button.<\/p>\n

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Set the initial inventory date<\/strong> and click “Add new line”<\/strong> button to begin adding items.<\/p>\n

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If the purchase price was entered on the item card during the item addition process, the unit cost will be automatically added to the item line when selecting it. If the price is missing, it must be manually entered in the initial stock. The unit cost is necessary to ensure correct cost of goods sold entries during item sales.<\/p>\n

Check the warehouse total in the “Warehouse -> Stock”<\/strong> view and compare it with the amount reflected in the balance sheet; they should be equal.
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<\/span>Importing initial stock from a file<\/div>
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Warehouse -> Warehouses -> Actions\u00a0<\/strong>button ->\u00a0“Import initial stock”<\/strong><\/p>\n

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To import, a file in CSV format is required. The mandatory data fields are:<\/strong><\/p>\n