When entering an invoice for the purchase of goods to be recorded in the warehouse, it is recommended that the itemsread more from these articles are added beforehand. A new item can also be added during invoice entry, but this means that the item details will need to be updated afterward. If a larger number of items need to be added, they can also be importedread more about item import here into the program.

Add a new purchase invoice by starting with the supplier and general invoice details. On the invoice lines it is essential to select the item first.

1. Item – select the item first.
2. Account – a warehouse account used to track the purchase price of goods. This is automatically filled based on the item card data.
3. Description – information from the “Name” field on the item card.
4. Quantity – purchased quantity.
5. Sum – total sum for the line. The lower section of the field displays the unit price.

When the necessary items have been added to the purchase invoice and the invoice is saved, the system automatically generates an inventory income. The income document number(s) can be seen on the “Inventory transaction” panel. In this example, the purchase invoice includes items with different inventory accounts and accordingly, the intakes are assigned to different warehouses.

● When entering a purchase invoice for inventory goods acquired within the EU, special attention must be paid to the VAT type and adjustments to the VAT report settings (when adding the first intra-community inventory purchase invoice). More detailed information can be found in the guide Intra-community accounting purchases – inventory goods.

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