Entering a purchase invoice for car expenses

When entering expenses related to the company’s passenger vehicles, it is necessary to use separate VAT types for car costs so that the input VAT is recorded in the correct lines of the VAT report. When entering the purchase invoice, select the appropriate expense account and choose the VAT type […]

Modifying an invoice related to a receipt

If a sales invoice is partially or fully linked to a receipt, the receipt(s) must be unlinked from the sales invoice before making any changes. When you choose to edit a sales invoice linked to receipts from the Actions menu, the program displays a warning that all receipts will be […]

Refunding a prepayment to the client

What to do if a client has made a prepayment, but some or all of it needs to be refunded? There’s currently no automatic way to do this, but here are some suggestions on how to proceed. If you have any additional questions, please write to us at support@simplbooks.ee

Partners: clients, suppliers, reporting persons

Partners -> Clients and suppliers This list also includes data about reporting persons (marked as “Reporting person” and “Private person”). Clients and suppliers are not strictly divided into clients and suppliers, as the same entity may act as both.. If needed, partner data can be . Since a new partner […]

Delivery addresses

Partners -> Delivery aadresses A delivery address can only be added to sales invoices. This may be necessary when the invoice payer and the goods recipient are in different locations (for example, in trading companies where the legal address differs from the store locations across Estonia). It is also possible […]

Notes

Partners -> Notes The system automatically saves a log of sent sales invoices, quotes, etc., under Notes. The log is also visible on the client/supplier card (Partners -> Clients and Suppliers). Notes can also be added manually to better manage information related to the client or supplier. You can search […]

Travel reports

The travel report is used to record expenses paid by the employee during a business trip, such as accommodation, transport and other necessary costs, as well as the calculation of daily allowances (for foreign business trips). A business trip means work performed outside the area specified in the employment contract, […]

Inventory income (receipt)

Usually, you don’t need to record inventory income separately, as it is generated automatically when you enter purchase invoices for inventory items. You can read about entering a purchase invoice for inventory items in the guide Entering a purchase invoice – warehouse items and an example of entering a sales […]

Importing items

To import items into SimplBooks, you need to prepare a CSV file containing the necessary data. Below is a description of the fields that can be imported, including whether each field is required or optional. After entering the required data into the file, save it using the “Save As” option […]