When entering the purchase invoice for imported goods, use the VAT type 0% Import on the expense line. Customs broker services are often used when preparing the import customs declaration and paying VAT. The broker issues an invoice covering VAT and customs charges. Instructions for recording the customs broker’s invoice […]
Modifications in the fixed asset card
On the fixed asset card, you can, if necessary, change the depreciation rate, record an , or increase the value of the asset based on improvements made to it (using purchase invoices). According to Estonian financial accounting rules, it is not allowed to increase the value of an asset through […]
Movement of stock
Warehouse -> Movements Stock movements report data fields Period of movements – the period for which stock movements are displayed Warehouse filter – displays movements for the selected warehouse. If not selected, all active warehouses are shown Item filter – if an item is selected, the report shows its movements […]
Daybook
Accounting -> Daybook The daybook records the company’s transactions in chronologically by day. Each transaction includes the transaction date, a description, the debit and credit accounts, and the transaction amounts. Daybook data fields From – start of the period To – end of the period (by default, the report is […]
Main ledger
Accounting -> Main ledger The main ledger is an accounting register or record where a company’s financial transactions are grouped by account. Each account includes an initial balance for the selected period, a chronological list of transactions during the period, and a closing balance. Main ledger data fields From – […]
How to fill in details for a foreign client or supplier
Partners -> Clients and suppliers In the case of a foreign client or supplier, the data must be entered manually, as this information cannot be loaded directly from registers. If you have any additional questions, please write to us at support@simplbooks.ee
Accounts
Accounting -> Accounts SimplBooks includes a predefined chart of accounts, which you can adjust to match your company’s specific requirements. When adding new accounts, make sure to link them to the appropriate reports. Accounts are divided as follows: 1xxx – Balance sheet accounts (assets) 2xxx – Balance sheet accounts (liabilities) […]
Recording of triangular transactions
Principles for declaring triangular transactions Source: Estonian Tax and Customs Board, Taxes and payment → Value added tax → Taxation of goods All parties involved in the transaction must be VAT-registered in different Member States. The first seller A declares as follows: the sale to B must be declared as […]
Recording the sale of gift cards
When selling gift cards, it is important to distinguish between single-purpose and multi-purpose gift cards. For single-purpose gift cards, income is recognized (and VAT is declared) at the time of the sale. Multi-purpose gift cards, however, are recorded as prepayments. Both situations can be handled in the program by creating […]
Entering a purchase invoice for car expenses
When entering expenses related to the company’s passenger vehicles, it is necessary to use separate VAT types for car costs so that the input VAT is recorded in the correct lines of the VAT report. When entering the purchase invoice, select the appropriate expense account and choose the VAT type […]
