For each country where sales are made under the OSS scheme, create a separate sales revenue account and sales VAT account.

To add a new account:

Accounting -> Accounts -> New account

Sales revenue account

Create a separate sales revenue account from the 4xxx series for each country.

Use separate accounts for sales to different countries, for example:

• Germany OSS sales revenue
• Finland OSS sales revenue
• Latvia OSS sales revenue

Sales VAT account

Similarly, create a separate sales VAT account from the 25xx series for each country, for example:

• Germany OSS sales VAT
• Finland OSS sales VAT
• Latvia OSS sales VAT

Using separate accounts ensures that sales revenue and VAT amounts are kept separate by country.

After creating the accounts, add a separate VAT class for each relevant country.

Settings -> Environment settings -> VAT classes -> Add new VAT class

When setting up the VAT class:

• enter a suitable name for the VAT class;
• mark “Sales” as active;
• select “VAT EU member state” as the VAT type;
• select the previously created sales revenue account for the relevant country as the Income account;
• select the previously created sales VAT account for the relevant country as the Sales VAT account.

Create a separate VAT class for each country and, if necessary, for each VAT rate used for sales under the OSS scheme.

When creating a sales invoice that falls under the OSS scheme, select the VAT class created for the relevant country and VAT rate on the invoice line to which the goods or services are sold.

The sales revenue and sales VAT will then automatically be recorded in the accounts specified in the VAT class settings.

This makes it possible to track OSS sales for different countries separately in the accounting records.

SimplBooks does not have a separate OSS report.

The sales revenue needed to prepare the OSS VAT return can be checked under:

Accounting -> Profit and loss statement

If a separate sales revenue account is used for OSS sales in each country, the sales revenue for the selected period is shown separately by country in the profit and loss statement.

Accounting -> Balance sheet

The separate sales VAT accounts created for each country can be used to check the sales VAT amounts.